Terms & Conditions
T&C are the legal agreements between us and our clients. The Client must agree to abide by the terms & conditions in order to use the offered service.
This Agreement is by and between “Photographer” and “Client” which includes the Client’s employees and representatives. Client agrees that it has the legal authority to enter into this Agreement on behalf of its employer, company or organization. Photographer’s relationship with Client is that of an independent contractor.
“Image(s)” means all visual representations furnished to Client by Photographer, whether captured, delivered, or stored, in photographic, magnetic, optical, electronic, digital, analog, or any other, media.
01. COPYRIGHT
1.1 The Agency retains the entire copyright on the Photographs, Films and other works at all times, throughout the world.
02. DISPLAY
2.1 The client(s) hereby allow(s) the photographer to display any photograph covered by this contract and to generally promote the business in advertising, social media, brochures, magazine articles, websites, sample albums etc.
03. CREATIVE LICENSE, COVERAGE AND REPRODUCTION
3.1 Photographs taken during the course of the event will be at the discretion of the photographer although every effort will be made to comply with the client’s requirements.
3.2 Special requests are not binding instruction, although every effort is made to comply with the client’s wishes. The Photographer(s) will do their best to honour the requested photographs but do not undertake to guarantee any specific picture nor incorporate any specific background, location or group arrangements due to changes in weather and the availability and willingness of subjects.
3.3 For a booking involving a ceremony at the church, temple, religious places or at certain venues, the photographer’s movements are sometimes restricted by the official in charge(venue/place). The area from which the photographer is able to cover the ceremony may not be the photographer’s choice.
3.4 Due to a variety of lighting conditions and the limitations of digital sensors, some colours may alter throughout a set of photographs.
3.5 The photographer is not liable for publishing any video/audio format deliverable on the internet.
04. PAYMENTS
4.1 The Client agrees to make payments as per the selected payment plan. Only one payment module must be chosen per assignment.
4.2 Standard payment breakdown:
4.2.1 Booking Amount (30%)
- A non-refundable booking amount of 30% of the total package value must be paid at the time of confirming the booking.
- The booking will not be considered valid unless this payment is completed.
4.2.2 Event Day Balance (70%)
- The remaining 70% of the total package value must be paid on the event day itself..
- The payment should be cleared before the start of the final ceremony of the day (preferably during lunch or evening break).
- Any delay in payment may cause delays in delivery of the final output (photos/videos), and access to the gallery will be disabled until payment is completed.
4.2.3 Payment must be made via bank transfer, UPI, or any other acceptable mode as communicated by the Photographer.
4.2.4 Late payments beyond agreed deadlines are subject to a late fee and may cause delays in deliverables.
05. EXPENSES
5.1 Where extra expenses or times are incurred by the Photographer as a result of alterations to the original brief by the Client(s), or otherwise. The Client shall give approval to and be liable to such extra expenses or fees, in addition to the fees and expenses shown on the Estimate as having been agreed or estimated.
5.2 The duration of a full day of photography services shall be considered as 8 hours. If the duration exceeds 8 hours, the client will be charged an additional fee of ₹10000 per hour, if exceeding the time in the confirmation mail or wedding plan.
06. ON THE DAY
6.1 The photographer will be the sole professional (still) photographer at the venues specified. The photographer does however positively encourage family, friends and other guests to take photographs throughout the day.
6.2 The photographer will not capture photos during breakfast, lunch, or dinner at the event. If the client wants photos during these times, they must inform the team while booking.
6.3 The photographer will stay to photograph beyond the first ceremony & stays until approximately 11 pm. Any photography following this time will be at the discretion of the photographer or if expressly agreed in writing beforehand.
6.4 Photography coverage may vary from venue to venue. If the client requires coverage outside the main venue (e.g., for Gruhpravesh), additional charges will apply. The client must inform the team at least 10–15 days before the event for such coverage to be arranged.
6.5 The ambience and, most importantly, the time provided by the client play a crucial role in the quality of the final edit. If either of these factors is compromised, the photographer will not be held responsible. However, we will always try our best to turn your big day into beautiful memories.
6.6 On the event day, the client must bring a hard drive (if not included in the package). We will back up all the data to the hard drive and return it within 7–15 working days. If the hard drive is provided by the client, it must be Mac-compatible (EXFAT format, not NTFS) and have at least 1TB of free space for a standard 2–3 day event. For longer events, additional space may be required.
07. FAILURE TO PERFORM
7.1 If Photographer is unable to supply his photographic services due to illness, mechanical breakdown, accident, Act of God, or any other cause beyond his control, then Photographer will attempt to procure the services of another professional photographer to fulfill his obligations.
08. CANCELLATIONS or POSTPONEMENT
8.1 Once the Client and Photographer have agreed on the date(s) and time(s) for an assignment, the Photographer will block the schedule for the designated team and will not accept any other bookings for those specific date(s) and time(s).
8.2 When Client, its assigns, or employees, postpones or cancels an assignment, or is unable to reschedule said assignment to a time and date agreeable to Photographer, Client will be responsible for payment of any and all expenses up to the time of postponement or cancellation, plus:
8.2.1 Thirty percent(30%) of fees for postponement, less than twenty-four hours from the scheduled time, or
8.2.2 Fifty percent(50%) of fees for postponement, after Photographer, has departed for location.
8.3 If the same assignment is rescheduled to a later date, it will be possible only with the Photographer’s consent and subject to team availability. In such cases, the full package fee along with any applicable additional expenses will be charged for the rescheduled shoot.
8.4 If the same assignment is rescheduled for a later date and Photographer is not agreed with the dates due to other bookings or any other circumstances, Photographer will return the 70% of overall package price and will have no further liability with respect to this Agreement, and Photographer will not be responsible or liable for any other damages beyond the amount of this Agreement.
8.5 Fees for cancellations and postponements will apply irrespective of the reasons for them, specifically including, but not limited to, weather conditions, Act of God, or the fault of a third party.
8.6 If the Client cancels the event after one week from the date of booking, 90% of the total package amount will be refunded.
8.7 If the Client cancels the event less than three months before the scheduled event date, no refund will be provided. This is because the team and dates have been blocked and other potential bookings have been declined.
8.8 If the Client decides to postpone the event and the Photographer’s team is not available on the new proposed date, no refund will be issued. The booking is considered non-transferable to a new date without mutual agreement and confirmed availability.
8.9 If the Client has included a pre-wedding shoot in the package but is unable to complete it due to time constraints or personal reasons, no refund will be provided for that portion. However, as a goodwill gesture, the Photographer can convert the pre-wedding session into a post-wedding shoot, provided it is scheduled and completed within one month from the main event date. After this period, the session will be considered forfeited.
09. DELIVERY
9.1 The photographer will endeavour to deliver digital negative files as quickly as possible. However, this could take up to 4-6 weeks during busy periods.
9.2 The photographer will endeavour to deliver complete deliverables as quickly as possible. However, this could take up to 4-6 months during busy periods.
10. DELIVERABLES
10.1 Processed pictures or Edited Pictures
10.1.1 After receiving processed pictures, the client needs to inform for any pictures’ re-editing or extra pictures editing requirement within 14 days from the date of receiving processed pictures.
10.1.2 Extra basic charges will be applicable in case any pictures’ re-editing or extra pictures editing requirement shared after 14 days of the time period.
10.1.3 Charges will be applicable as per re-work requirement and projects’ scale.
10.1.4 We are providing only one-time rework facility in photo processing. Hence re-editing or extra pictures editing requirement to be shared completely at once only.
10.1.5 Further deliveries will be delayed in case of delayed response from the client.
10.1.6 Once the final delivery is confirmed and completed, No extra requirements will be served without payment.
10.2 Photos Selection & Album Printing
10.2.1 Pictures selection for album printing to be completed and shared with us within 14 days from the date of receiving selection invite through the link.
10.2.2 After receiving album design, the client needs to provide feedback for any modifications in album threads and confirmation for album printing within seven days from the date of album design shared.
10.2.3 We are providing only one-time rework facility in album design processing, Hence modifications in album threads to be shared completely at once only.
10.2.4 Further deliveries will be delayed in case of delayed response from the client.
10.2.5 Once the final delivery is confirmed and completed, No extra requirements will be served without payment.
10.3 Cinematic & Traditional films:
10.3.1 Cinematic Film:
10.3.1.1 We give first preference to the client for song selection. The client can suggest their preferred tracks for the cinematic video. We will review the selected track(s) to check if they match the overall vibe of the event.
- If the track aligns well, we will proceed with editing using that track.
- If not, the client will be requested to provide an alternative.
- If the client has no preference, we will suggest a few suitable tracks that match the event’s tone and mood.
- The client must finalize one or two tracks from the suggested list within 7 days of receiving it.
- If the client fails to confirm within 7 days, we will proceed with editing using tracks, chosen by our team, those will be considered final, after sharing with client.
10.3.1.2 The client will receive the final video deliverables within 30 working days after sending us the song.
10.3.1.3 After receiving draft cinematic video, the client needs to provide feedback for modifications or confirmation for final delivery within seven days from the date of receiving the draft cinematic video.
10.3.1.4 We are providing only two times rework facility in cinematic film processing, Hence feedback on draft cinematic video modifications to be shared carefully.
10.3.1.5 Extra basic charges will be applicable in case of third time or any further modification requirement shared in the draft cinematic video.
10.3.1.6 Extra charges will be applicable as per re-work requirement and increment in the length of video timeline on the basis of per minute (/min).
10.3.1.7 In case of no feedback received on draft cinematic video within seven days, the shared draft cinematic video will be considered for processing final delivery of cinematic film. Once the edited draft is shared, it is the client’s responsibility to review and confirm whether the edit is final or if corrections are needed. If the client does not respond within 7 days, the draft will be considered approved and final. Any corrections requested after 7 days will incur additional charges. Corrections will only be accepted within 30 days of the draft being shared. After this period, no further edits will be possible. Initially, we provide a preview file with a watermark. Once all corrections are completed and approved, we will share the final version without a watermark.
10.3.1.8 Further deliveries will be delayed in case of delayed response from the client.
10.3.1.9 Once final delivery confirmed and completed, No extra requirements will be served without payment.
10.3.2 Traditional Film:
10.3.2.1 After receiving the full-length/traditional wedding film, the client must share feedback or confirmation for final delivery within 7 days of receiving the film.
- The client does not need to suggest any music tracks for traditional videos, as we use carefully selected instrumental music that complements the actual event moments.
- In some instances, we include natural event audio (e.g., Mangalashtaka, Saat Vachan, etc.) captured live from the ceremony to enhance authenticity and storytelling.
10.3.2.2 We are providing only one-time rework facility in full length/traditional wedding film processing. Hence feedback on full length/traditional wedding film modifications to be shared carefully and completely at once.
10.3.2.3 Extra basic charges will be applicable in case of second time or any further modification requirement in full length/traditional wedding film.
10.3.2.4 In case of no feedback received on full-length wedding film within seven says, shared full length/traditional wedding film will be considered for processing final delivery.
10.3.2.5 Further deliveries will be delayed in case of delayed response from the client.
10.3.2.6 Once final delivery confirmed and completed, No extra requirements will be served without payment.
11. GALLERY ACCESS
11.1 Once the online gallery is ready and delivered by photographer, Client will only be able to view the online gallery.
11.2 Client(s) will be able to download pictures from online gallery only after paying pending dues.
11.3 Photographer can disable clients’ online gallery or revoke access to deliverables shared via any means of storage or web links at any point of time in case of no payment received or delay in payment of pending dues.
11.4 Offline data deliveries or downloads links will only be provided after complete payment clearance.
11.5 Online gallery access is provided only for 90 days, the Client needs to pay for online gallery subscription once time period of 90 days is over.
11.6 The photographer may disable clients’ online gallery or revoke access in case of no payment of online gallery subscription charges.
11.7 An additional backup of your data will be provided on a hard drive only if it is included in your package. If not, you are required to provide a hard drive on the event day.
Please note:
- The hard drive should not be connected directly to TVs or computers that are not connected to a UPS(Uninterrupted Power Supply).
- We recommend connecting the hard drive to a laptop without a charger, or with the charger connected through a UPS, and then screen casting to a TV if needed. This helps prevent data corruption.
- We also suggest using the hard drive at least once every 30 days to keep it functioning smoothly and to reduce the chances of performance issues over time.
11.8 There is no warranty on the hard drive provided by us.
- If the hard drive gets corrupted after 7 days of delivery, we are not responsible.
- In such a case, you will need to either:
a) Provide a new hard drive, or
b) Pay the applicable charges to receive a new hard drive with the same data.
12. TEMPORARY FREEZE OF ASSIGNMENT
12.1 If the client(s) stops responding on payment reminders or not able to pay on agreed dates or delays the payment, his project status will be changed from running to temporary frozen until the further response from client’s end.
12.2 Photographer can hold all the processing of assignment on a frozen project.
12.3 Photographer can disable clients’ online gallery or revoke access to deliverables shared via any means of storage or web links on a frozen project.
12.4 Project process will only be started after paying pending dues by the client(s).
13. ARCHIVING DIGITAL FILES
13.1 While Photographer may choose to archive the Image(s), it is the Client’s responsibility to properly store and archive the Image(s) for the duration of the term of the license. Photographer cannot guarantee the availability of any Image(s) beyond the date of first delivery to Client.
13.2 A client is aware that optical, magnetic, electronic, and any other, media for storing digital data are inherently unstable. Client hereby releases Photographer and his assigns, contractors, and representatives, from any liability for any claims, damages, or costs, arising from any media supplied by Photographer becoming unusable.
13.3 If the Client requests copies of previous work from Photographer’s archives there will be a ten percent (10%) fee for furnishing them to Client. If no archive exists photographer will not be held liable.
13.4 The original raw data will be retained by the photographer for only one year from the date of the client’s final event.
14. DIGITAL FILE QUALITY
14.1 A photographer is committed to providing high-quality services. Unless otherwise specified, Photographer may deliver, and Client agrees to accept, the Image(s) encoded in an industry-standard data format that Photographer may select, at a resolution that Photographer determines will be suitable to the subject matter of the Image(s) and the reproduction technology and use(s) for which the Image(s) is licensed.
14.2 Due to variances in monitor calibrations, software, and computer platforms, digital files may display differently on different monitors. Therefore, neutrals will be set for mathematical neutrality and colour will be adjusted for pleasing tonalities.
15. PRINT QUALITY
15.1 The photographer is committed to using high-quality products. However, the client acknowledges that color dyes, toners, inks, and other materials used in photography may fade or discolor over time if proper care is not taken of the prints.
16. ELECTRICITY OUTLET AND PLACE FOR EQUIPMENT
16.1 5amp/220-230 volts has to be provided at each ceremony location along with a two 4’x2’-table to set up our audio recording devices and laptops.
17. TRAVEL, ACCOMMODATIONS AND PERMISSIONS
All travel, accommodation, and food expenses (if applicable) are to be borne by the client. These costs will be discussed and finalized prior to booking.
17.2 Location & Shoot Permissions:
The client is responsible for arranging and obtaining all necessary permissions for shoot locations, venues, and drone usage well in advance of the event/shoot day.
18. ACCEPTANCE OF TERMS
18.1 A client may not assign or transfer this Agreement or any rights granted under it. This Agreement binds Client and inures to the benefit of Photographer, as well as their respective principals, employees, agents, affiliates, heirs, legal representatives, successors, and assigns. Client and its principals, employees, agents, and affiliates, are jointly and severally liable for the performance of all payments and other obligations hereunder.
18.2 No amendment or waiver of any items is binding unless set forth in writing and signed by the parties. E-mail and electronic signatures will be considered legal and binding. However, the invoice may reflect, and Client is bound by, Client’s oral authorizations for any additional Image(s), fees, and expenses, that could not be confirmed in writing due to the immediate proximity of completing the assignment.
18.3 If any provision of this Agreement shall be unlawful, void, or for any reason is unenforceable, then that provision shall be deemed severable from this Agreement and shall not affect the validity and enforceability of any remaining provisions.
18.4 In addition to oral and written agreements, use of any Image(s) by Client will constitute acceptance of all the above terms and conditions.